How to Sync Email and Account Related Data to a Windows Phone

When you create a new account on Windows Phone by going to settings > email + accounts, you can choose how often you want to sync the data between the account and the phone by tapping the area under “Download new content” and selecting from the available options you find there.

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The options you see when you tap the “download new content” box will vary based on the type of account – see the screenshots below

Google account: POP3 account:
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Manually Syncing Data to a Windows Phone

There are a couple of ways you can force the phone to sync all of the data related to an account by manually initiating a sync.

Manually Sync via the Email + Accounts Screen

Manual Sync

Go to Settings > email + accounts

Press and hold your finger on the account you want to sync until a menu pops up. Select the “sync” option from the popup menu.

In this screenshot, I am syncing the profjulie account.

 

 

 

 

 

 

 

Manually Sync When Viewing Email

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Open up the email account as if you are going to view the emails in the inbox.

Tap the sync icon.

 

 

 

 

 

 

 

 

 

When an account is synced, either automatically or manually, the email is updated and any changes, updates or edits to Calendars, Contacts, or Tasks are also synced to the related account (if the account is set up to sync these items).

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Filtering Appointments from the Calendar Hub on Windows Phone

When you create a new account on windows phone by going to settings > email + accounts, you can also choose to sync the calendar that is included with the account, along with any related email, contacts, and tasks.

emailaccounts2If you don’t want to sync the calendar at all (so appointments are NOT stored on the phone at all), you would remove the checkmark in the box next to “Calendar” under the “Content to sync” heading.

Calendars (and their related appointments and events) that are synced to a phone are stored on the phone, but they can be hidden from view in the Calendar hub via the phone’s calendar filter settings.

 

 

 

 

 

 

 

This article describes how you can toggle the calendar filters on and off.

To filter calendars that are shown in the Windows Phone Calendar Hub:

Open up the Calendar Hub on the phone

Tap the three dots in the lower right hand corner of the screen > settings

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Scroll down the list of calendars that are synced to the phone and tap the box to the left of each calendar to enable or disable the calendar view filter, according to your preferences. You can also select the color your want the appointments to display in the Calendar hub by tapping the box below the calendar name and selecting the color your prefer.

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In this screenshot, you can see that the outlook.com “work” calendar is hidden from view, and the microsoft account “My Tasks,” general, and “work” calendars are displayed in the Calendar hub.

Filtered calendars are not removed from the phone – they are still stored on the phone and can be displayed when desired.

 

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Filtering Contacts in the People Hub

When you create a new account on windows phone by going to settings > email + accounts, you can also choose to sync the contacts that are included with the account, along with any related email, calendar, and tasks.

emailaccounts2

If you don’t want to sync the contacts at all (so contacts are NOT stored on the phone at all), you would edit the account in the email + account settings to remove the checkmark in the box next to “Contacts” under the “Contact to sync” heading.

Contacts that are synced to a phone can be hidden from view in the People hub via the phone’s People hub filter settings.

 

 

 

 

 

 

 

This article describes how you can toggle the contact filter on and off.

To filter the contacts that are shown in the Windows Phone People Hub:

Open up the People Hub on the phone

Tap the three dots in the lower right hand corner of the screen > Settings

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Tap “filter contact list”

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Scroll down the contact list and tap the box to the left of each account to enable or disable the view filter, according to your preferences:

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  • Tap the ON/OFF toggle to view or hide contacts without phone numbers
  • Place checkmarks in the boxes next the accounts whose contacts you wish to view in the People Hub. 
  • Remove the checkmarks in the boxes next to the accounts whose contacts you do not want to view in the People Hub.

In this screenshot, you can see that the contacts from the microsoft and profjulie accounts are set to display in the People Hub, and the contacts from the LinkedIn and the gsu accounts are hidden from view.

Filtered contacts are not removed from the phone – they are still stored on the phone and they will show up on contact searches that are performed through the email, messaging or search options on the phone.

 

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Troubles texting pictures and other media on your phone?

Most modern cell phones provide a way to send and receive short text messages via SMS (Short Message Service) and to send and receive short text messages with attached photos, videos and music via MMS (Multimedia Messaging Service). 

  • SMS (Short Message Service) is used to send text only messages
  • MMS (Multimedia Messaging Service) is used to send text messages that include attached files (music, pictures, videos).

If the phone’s MMS APN (access point network) settings are not correctly configured for your cellular provider, you might still be able to send and receive SMS messages (text only) on the phone, but you won’t be able to send or receive) MMS messages on the phone. 

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OneReader by PompolutZ Lets you Share PDF files

OneReader by PompolutZ is a free PDF Reader app that can be installed on any Windows Phone 8.  One of its unique features is that, unlike the Adobe PDF Reader or Microsoft’s PDF Reader apps, PompolutZ’s OneReader allows you to share the actual PDF files that are stored within its file system (also referred to as its “sandbox”) as email attachments sent from the phone or by transferring the file to another device via Bluetooth connection. Continue reading

Pairing & Unpairing Bluetooth Devices with Windows Phone

Pairing a Windows Phone to another Bluetooth enabled device is pretty easy to do, but you might be disappointed when you do it.  When I got my first Windows Phone – a Samsung Focus (WP7) – one of the first things I tried to do was pair it with my Bluetooth keyboard.  The phone paired just fine, but nothing I typed on my keyboard showed up on my phone. After researching the problem I realized that the phone was missing the HID profile, which it needed to know what to do with the keyboard after the pairing was achieved! 

Bluetooth profiles possess the “capabilities” that enable a Bluetooth connected device to interpret and act on the commands received from another Bluetooth connected device.  In order for the Bluetooth radio in a receiving device to translate and act on the commands sent from another Bluetooth device, it must possess a compatible profile as the sending device.

The Samsung Focus does not include the Bluetooth HID profile (Human Interface Device) that would enable it to connect to and use external devices like mice or keyboards…..and unfortunately even today the latest Windows Phone 8.1 devices do not include this profile so I still can’t use my bluetooth keyboard with my phone.

(Click this link to review a wikipedia article for a more comprehensive description of bluetooth profiles and their related capabilities).

In this article I’ve provided a list of the Bluetooth Profiles that are supported on Windows Phone, and I’ve demonstrated how to pair and unpair a Windows Phone with another Bluetooth enabled device.

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